Privacy notice

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Privacy notice

The Justice Gap and your personal information

It’s important that as of 25th May 2018, you know that the way we look after your personal data satisfies the new rules under the Europe-wide General Data Protection Regulation (GDPR) about the way we collect and hold your information came into force.

As a result of GDPR, we have updated our privacy notice. The changes don’t alter the way we use and protect your personal information, but make it easier for you to find out how we use it and your rights in relation to data protection.
There is nothing you need to do but you can read our new privacy notice here.

You can update your preferences and personal information at any time, by emailing contact@thejusticegap.org.uk

Justice Gap Privacy Notice

thejusticegap.org.uk website (“the Website”) is provided by Justice Gap Limited (Company number: 07773358), whose registered office address is at 43 Port Hall Road, Brighton BN1 5PD.

The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, or by submitting your contact details for the purposes of receiving our newsletters, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website.

Processing of your personal data

We are exempt from registration in the ICO Data Protection Register because the Justice Gap is an organisation which was established for not-for-profit making purposes and we only process information necessary to provide information to individuals about justice-related stories such as through our newsletters.

Under the General Data Protection Regulation (GDPR) we control and/or process any personal information about you electronically using the following lawful base.

Lawful basis: Consent

The reason we use this basis: where individuals have chosen themselves to provide us with their contact details to enable them to receive newsletters.

We process your information in the following ways: The data is held and processed securely through an email marketing service provider (EMS).  It is used solely for the purposes of sending subscribers our information e-newsletters.

Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.

Sharing your information: We do not share your information with third parties.

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

Your individual rights

Under the GDPR your rights are as follows:

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
  • the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO – www.ico.org.uk – if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

Internet cookies

We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable, to display relevant adverts or content, referred you to a third-party website.

Some cookies are required to enjoy and use the full functionality of this website.

We use a cookie control system which allows you to accept the use of cookies, and control which cookies are saved to your device / computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

We use Google Analytics to monitor how our website is being used so we can make improvements. Our use of Google Analytics requires us to pass to Google your IP address (but no other information) – Google uses this information to prepare site usage reports for us, but Google may also share this information with other Google services. In particular, Google may use the data collected to contextualize and personalize the ads of its own advertising network. Related information:

Data Security and Protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

Transparent Privacy Explanations

We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.

Third party links

Our website may contain adverts and links to our sponsors, supporters and regulators’ websites on some pages.  However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this policy. You should exercise caution and look at the privacy statement or policy applicable to the website in question.  If you have any concerns about this we suggest you do not click on any adverts or links found throughout the website.

Clicking on any adverts or links may result in our tracking your actions by using a cookie saved to your device. You can read more about cookies on this website above. Sponsors and advertisers may remunerate us under a contractual marketing agreement.  However, we are not paid any commission or other fees when users click on the links.

We use advertising sponsors in these ways to help generate the funds required to operate the website, which allows us to continue our not for profit work and provide you with the best overall experience and valued information.

Email marketing messages & subscription

Under the GDPR, we use the consent lawful basis for anyone subscribing to our newsletter.  We only collect certain data about you, as detailed in the “Processing of your personal data” above. Any email newsletters we send are done so through an EMS, email marketing service provider.  An EMS is a third-party service provider of software / applications that allows companies to send out email campaigns to a list of users.

Email newsletters that we send may contain tracking beacons or similar server technologies in order to track subscriber activity within email messages (such as which pages of our website are being accessed). Where used, such messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.

Any email newsletters we send are in accordance with the GDPR and the Privacy & Electronic Communications Regulations. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any email newsletters for instructions on how to unsubscribe or manage your preferences.

Our EMS provider is Mailchimp. We hold the following information about you within our EMS system;

  • Name
  • Email address
  • Subscription time & date

Resources & further information